1. In FACTS (Jessica):
   1. Get the names, personal email addresses and phone numbers from Sheila.
   2. Add them as a new person. And fill in the following information on each of the Add New Staff screens:
      • Staff: Salutation, First Name, Last Name, Gender, Cell Phone, Email #1 (their new Lincoln Lutheran email address, make this up following the first initial last name template that we use for staff), Email #2 (their personal email address). Then copy their Lincoln Lutheran email address (Email #1). You will need it in a bit.
      • School: Staff Role (check Faculty), School Division (check both Middle school and High school just in case).
      • Security: Paste their Lincoln Lutheran email address into the Username field, then check both “General Permissions” and “Teachers” in the Security Group section (don’t set a password).
      • Family: Nothing to do here.
      • Preferences: Nothing to do here
   3. Once they are created, go to the Human Resources screen and change their Staff Department to “Faculty” and their Staff Title to “Student Teacher”, then click Save.
   4. Repeat for each student teacher.
   5. Find any previous student teachers and mark them as inactive on the Human Resources screen.
2. In FACTS (Jen? Jeremy?)
   • Get the cooperating teachers and the names of the student teachers from Sheila.
   • Go to Academics: Classes and click on each of the classes (sections) that the student teacher will be working with (if this changes, you can always update it later). Add them as the second teacher for that course using the dropdown field, and click the blue Save button. This will sync to Canvas automatically.
3. In ExtremeIQ (Lloyd)
   1. Create a username and password for them for the wireless network.
4. In FACTS: (Lloyd)
   • Add the password you used for ExtremeIQ as their temporary password in FACTS
5. In Google: (Lloyd)
   1. Create real @lincolnlutheran.org accounts for them in the Misc -> Student Teachers OU. Use the Extreme Network password that you used above.
   2. Add each of them to the “Student Teacher” group. This group is already part of Teachers and Everyone, so you don’t have to add them to those groups. If a student teacher is working with a 6th grade teacher, add that teacher to the 6th grade class group.
   3. This would be a good time to remove any previous student teachers from this group, or just delete their accounts.
6. Send them the first email below (you should just have to add the name at the start, their email, and the WiFi password). (Lloyd)
7. A Few days later: (Lloyd)
   1. Send them a followup email (below) to their LL address to make sure they are working.
   2. Send their cooperating teachers the followup email (below below).

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Hello McKenna,

I’m the technology coordinator at Lincoln Lutheran, and I want to let you know about a couple of things.

1) I am setting you up with a Lincoln Lutheran email address. It’s a gmail account, and you can log in at gmail.com. Your email address is XXXXXXXXXXXXXXX. Your temporary password is YYYYYYYYYY. That’s just a period at the end of the previous sentence, not part of your password. Our students are used to mailing teachers with addresses of the form: First Initial+LastName@lincolnlutheran.org, so you’ll have one just like the rest of us.

2) If you don’t want to check another email account, you could have these emails forwarded to another address. You do this in settings on the Forwarding and POP/IMAP tab. I’d be glad to help you with this if you want.

3) You have also been added to our various email lists, and you will probably begin receiving emails shortly. If you setup forwarding, you might want to setup an email rule that adds [LL] –or whatever– to incoming email from lincolnlutheran.org. I can help you with that if you want. This will be an annoying amount of email after you are finished student teaching here, and I will forget to take you off the email lists, so please send me a reminder when you’re annoyed and I will remove you. 

4) Your WiFi password for the “LL Educational WiFi” is the same as the email password above. You could also use the “LL Guest WiFi” which doesn’t have a password, but you will not be able to print or connect to the AppleTVs (to project). And it would ask you every few hours to reconnect. It’s quite annoying.

5) You also have an account on FACTS (our Student Information System) .Your username is your school email address, and your password is currently set to the password above (you should be asked to change it, minimum length is 14 characters). You will use FACTS for taking attendance, and emailing students and parents. You log into FACTS at: https://accounts.renweb.com/Account/Login It will ask you for a district code in addition to your username/password. Our district code is LL-NE. 

6) You also have an account on Canvas (our Learning Management System). You will use this for grading and giving materials to students. You log into the system by going to lincolnlutheran.org/canvas and clicking on the Students & Teachers button. From there you will use your Lincoln Lutheran email account to log in. 

7) All of the future communications you receive from Lincoln Lutheran (including the followup to this email that I’ll send tomorrow) will be to your new @lincolnlutheran.org email account, so either check it regularly, or have it forwarded to an account that you do check regularly.

8) If you could reply that you got this message, I’ll know that I have your email address correct. I look forward to meeting you, and let me know if you have any questions.

Lloyd Sommerer
Technology Coordinator
Lincoln Lutheran
________________________________

Followup Email:

Zack,

Would you check that you can log into FACTS and Canvas and email me back to let me know? I’ll assume you can log into your Lincoln Lutheran email account, because otherwise you wouldn’t be reading his email.

The instructions for logging into your accounts was in the previous email.

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Cooperating Teacher email:

Your student teacher has been added to FACTS and should get an account on Canvas when the nightly sync takes place. They also have a wi-fi password and a Lincoln Lutheran email account.

You don’t have to add them to your Canvas courses anymore. We take care of that now by making them co-teachers in FACTS. This means that they can take attendance in FACTS should you want them to do so.

This also means that they are teachers in your Canvas Course. In the past, some of you might have started them off as a TA or Student in Canvas at first. I don’t know if you can change them to a TA or Student. If you’re interested in that, try it and let me know if it worked.